Junior Office Assistant

Duties and Responsibilities

1. Academic Records Assistance

• Assist in the preparation, updating, and organization of student and faculty academic records;
• Support Processing of registration  matters; enrollment data, and related documents;
• Encode and maintain database for student grades, program of study, and faculty records;

2. Clerical and Administrative Support

• Assist in preparing, collating, and submitting academic-related documents (e.g., Student Evaluation of Teachers, Faculty Service Records, grade sheets).
• Handle photocopying, filing, and posting of announcements and correspondences.
• Maintain systematic filing and organization of academic documents.

3. Coordination and Information Dissemination

• Assist in coordinating with students, faculty, and administrative staff regarding academic process, scholarships, and grants.
• ​Support scheduling, room assignments, and class uploads in the CRS.
• Respond to inquiries from students, parents, and other stakeholders.

4. Faculty Meeting and Academic Event support

• Assist in organizing and scheduling faculty meeting, including logistical arrangements.
• Take down and transcribe minutes of meetings.
• Support coordination for faculty fieldwork and special class adjustments.

5. Performs other tasks and duties that maybe assigned from time to time by the Director/Officer-in-Charge/Supervisor.

Qualifications

• Bachelor's degree relevant to the job
• At least 1 year of relevant experience
• Must have good writing and communication skills
• Proficient in Microsoft Office and Google applications
• Has knowledge in Database Management

Requirements

• Letter of Application addressed to Dr. Noelynna T. Ramos, OIC-Director
• Fully accomplished Personal Data Sheet (CS Form No. 212 Revised 2017) with signature and recent photo taken within the last six (6) months
• Diploma, Transcript of Records (TOR), and Certificate/s of training attended.

Application

• Submit your application documents by scanning the QR code or go to bit.ly/NIGScos